PRIVACY POLICY
Ⅰ.Purposes of using personal information
We collect and use personal information to the extent necessary for the purposes set forth herein. The following kinds of information are collected:
Personal information of our customer;
・To inform our service;
・To conduct service and campaign;
・To assist our customer in its enquiries;
・To issue necessary documents such as contracts or bills;
・To provide and manage our service;
・To improve and develop our service;
・To inform utilization status of our service; ・To provide customized contents to users.
Personal information of business connections;
・To inform matters necessary for business;
・To manage contractual relationship;
・To manage security (for security management).
Personal information of job applicants
・To provide information of job application
・To identify an applicant, to check application history, to screen applicants.
・To inform job and other requirements to enter our company.
Personal information of present and retired employees, and Specific Personal Information
・To inform matters necessary for business, to contact in an emergency.
・To manage employment and personnel
・To conform to labor related laws
・To manage security
Personal information of stakeholders.
・To inform matters required by laws and ordinances or necessary for business.
II.Shared use
Information we collect will be shared when we and business partners. In order to accomplish purposes herein to the extent necessary, In addition, when we start to share, we notify the user of the followings: items of personal information shared, the extent to share, purpose of share, the name of the person in charge of personal information, the way of collection. We do not share specific personal information to observe the related laws.
III.Information to a third party
We don’t inform personal information to a third party without consent, except when permitted by Act on the Protection of Personal Information (hereinafter “Personal Information Protection Act”) or other laws.
Ⅳ.Outsourcing
We may inform personal information or specific personal information to a third party in the process of outsourcing work which handles these information; even in the case, we shall manage and direct the third party to build a system to prevent data breaches.
V.Use of de-identified data
We process personal information to prevent it from being identified (hereinafter “de-identified data”) and use it after announcing what item it includes. Also, we announce items in de-identified data when we provide it to a third party, as well as we indicate them that it was de-identified data.
Ⅵ.Request for disclosure and others
Upon personal information, we accept requests (hereinafter “Disclosure and others”) for: Disclosure to its owner; Notification of purposes of use; Correction if collected personal information was factually inaccurate; Cease of its use; Cease of provision to a third party. This will be done to the extent that Personal Information Protection Act and Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter “Number Act”) applies. For detailed information, see the articles set forth hereunder. To inquire a specific content, please contact our customer service written below. Please note that we charge 2,500 yen for a request for disclosure and notification of purposes of use.
1. Personal information intended for Disclosure and others
Personal information intended for Disclosure and others is limited to our “Retained Personal Data”, which we can disclose, correct, append, delete, cease using of, erase or provide to a third party. If a piece of information comes under any of the conditions from a to b below, it isn’t considered as “Retained Personal Data”. Please not that requests for Disclosure or others may not be accommodated according to “Personal Information Protection Act”, “Number Act”, other laws, or guidelines.
a. If there is a risk that disclosure will harm the life, body or assets of the person concerned or a third party.
b. If there is a risk that disclosure will encourage or induce crimes or illegal activities.
c. If there is a risk that disclosure will risk national security, break trust for other countries or international organizations or sustain a disadvantage in a negotiation with other countries or international organizations.
d. If there is a risk that disclosure will hinder prevention of crimes, suppression of crimes, criminal investigation, or other public safety and maintenance of public order.
2. Procedure for Disclosure and othersa.
Contact the customer support written below.
b. Send the person concerned or his proxy one of our application forms: “Request for notification or disclosure of purposes of using personal information”, “Request for correction of personal information”, “Request for cease of using personal information” or “Letter of Proxy”.
c. Fill the document mentioned above, and send it back to us along with identification of the person concerned.
d. Upon request for Disclosure and others, we notify you by “Notification of disclosure of personal information”.
e. Please note that, as described herein before, the laws or other rules may restrict us from responding with requests for Disclosure and others.
3. Identificationa.
Identification of the person concerned
– A copy of driver’s license.
– A copy of passport.
– A full copy of family register.
– A copy of insurance card.
– A copy of pension handbook.
– Other public documents which identifies the person concerned.
b. About the person concerned.
– Either one of the two documents with a photo is required such as a driver’s license or passport. Otherwise, at least two different types of those document are required.
c. By proxy
– If a proxy or attorney representing an infant or adult ward makes a request, the following extra documents are required:
Identification for a proxy himself. At least two different types of copy of driver license, passport, family register, insurance card or other public documents are required. Otherwise, one of the two documents with a photo such as a driver’s license or passport.
– A document that verifies his right of representation such as a letter of proxy with an official certificate of one’s registered seal impression, a full copy of family register, a copy of insurance card or a certificate of registered information.
If the documents has a domiciliary information, you may black the information out.
Ⅶ.Disclaimer
To prevent leakage of information, we operate our business appropriately according to laws and our rules, however we shall not bear any responsibility or liability with respect to troubles caused by the fact that a third party obtains personal information or specific personal information in the following cases that: a. A user himself disclosed his personal information, specified personal information or others by means of our company’s or outsourcee’s service or by other means.
b. The data input by another user revealed the identity of the person concerned.
c. Data breach or others was caused by the fact that a user visited website advertised in our sevices.
d. Other accidents happened through no fault of our own.
Ⅷ.Others
Proper services may not be available if you don’t provide your latest information correctly.
IX.This “Privacy Policy” and “Handling of Personal Information”
To better protect information and to cope with changes of laws or other rules, we occasionally check how information is handled and this “Privacy Policy” and “Handling of Personal Information” may be altered without notice if necessary. The altered contents of this “Privacy Policy” and “Handling of Personal Information” the shall be shown in this site and our services to notify our customers, and as far as laws allow we handle information including one obtained beforehand according to the altered “Privacy Policy” and “Handling of Personal Information”. The altered contents of the “Privacy Policy” and “Handling of Personal Information” hold good on and after the time they are shown in this site or our services.
X.Point of contact to make a complaint about handling of personal information
Complaints about our handling of personal information are received below:
TEEMA Co. Ltd.
Privacy Information desk
Address: GC2F 4-17-33 Minami-aoyama, Minato-ku, Tokyo, Japan. 2
Email: privacy@teemainc.com